Motivation & Pricing
Why is Energynautics organizing the International Hybrid Power Systems Workshop?
Profits of the Workshop
As a consulting company, the Energynautics Workshops complement our diverse portfolio, yet are not the foundation of our business. It is our intention to plan the Workshops in a way to make them affordable for our participants and cost-covering for Energynautics. We need the Workshops to pay for themselves, but we do not plan for a large profit margin. In the past, we have had an equal amount of Workshops that has left us with a deficit as ones that have created a profit.
What do you do with the profits?
In case of a profitable Workshop year, we
a) generate reserves for a deficient Workshop year
b) subsidize the prices for the next year as we are striving every year to keep the Workshop prices at an affordable level
Entrepreneurial Risk and Workload
Organizing conferences with up to 500 participants comes with a considerable entrepreneurial risk. There are thousands of working hours involved in planning a Workshop, e.g. the Grid Integration Week featuring the Wind & Solar Integration Workshops and the E-Mobility Power Systems Integration Symposium generates a workload of 3.000+ hours a year for the Workshop Team.
Furthermore, many of the necessary bookings for the Workshop require either a down payment or complete advance payments. These costs need to be financed in advance by the company, which poses another entrepreneurial risk.
Last but not least, Energynautics has to register with the host country’s tax authorities for each Workshop. That means applying for a tax ID, researching and following the country’s tax requirement and submitting tax declarations. As tax standards differ from country to country even within the European Union, this not only means more workload but also the risk of getting it wrong once in a while.
How do you calculate your prices?
1. City/ Country – for one: some cities are more expensive than others – that means higher prices for catering, technical supplier, transports, team accommodation, etc. Furthermore, expenses for taxing vary from country to country, even within the European Union.
2. Hotel/Conference Center/University Prices – only a small number of locations offer the kind of rooms we need for a Workshop with three parallel sessions and combined Opening and Closing Sessions – they are not always the lowest price options.
We strive to offer you a flawless Workshop service, starting with your abstract submission to providing an inspiring Workshop program including accompanying events like poster receptions, Workshop dinners and study trips to give you plenty of opportunities for networking with your peers. We offer you informative workshop websites, a modern online registration, prompt customer care and a comprehensive on-site service. This results in additional booking costs and additional expenses for manpower. In our opinion, the result – a flawless Workshop experience – is worth the expenses – as many of our participants confirm in our After-Workshop-Polls year after year.
Hybrid Event Format
Organizing an event both on-site AND virtually, practically means organizing two events in parallel. All technical features, hosting manpower as well as rendering and hosting the recorded footage add up to the on-site costs.
The Energynautics Workshops have always been and will always be about advances in the field of grid integration of renewable energy technologies and not about the marketing of individual interests. Hence, sponsors are mainly supporting the Workshops because they are interested in the field and consider the goal worthy of their support. It is their financial backing that helps us maintain relatively stable prices.