FAQ - Frequently Asked Questions

The new workshop date is now 18 – 19 May 2021.
The event will be held virtually.


Where will the 5th Hybrid Power Systems Workshop 2021 take place?
This Workshop will be held virtually on a video conference platform.

How many participants will be expected at the workshop?
About 110 – 150 (virtual).


Registration & Fees

How do I register?
Online registration will be available until one week before the start of the workshop.

Are there special prices for students?
Yes, student rates are granted until the age of 26 and student ID must be valid until the date of the event at least. Students are requested to upload a copy of their student ID card during the online registration process.

Do speakers or poster presenters have to pay for the workshop?
Yes. Speakers and poster presenters will pay a reduced registration fee. Please note that only one author per paper can register as speaker/poster presenter.

What payments are accepted?
We strongly prefer payment by bank transfer. However, we also accept credit cards for online registrations. See our registration page for our payment options.
For on-site registrations, we accept credit cards and cash (in Euro).

I am a student and accepted as speaker/poster presenter. Do I need to register as speaker/poster presenter or can I also opt for the students‘ fee?
You may choose the lower fee applicable in the respective time scheme.


Call for Papers/Submission of Abstracts

I am interested in submitting an abstract for the Call for Papers. How do I proceed?
The Call for Papers had been re-opened until 7 February 2021 (CLOSED NOW). Read more here.
If you wish to submit a late abstract, just contact us per email.

Which is the required format of the abstract?
Free style, plain text, max. 3,000 characters. The abstract should be a short outline of the intended paper to give the abstract reviewers an idea of what to expect. It must not contain pictures, graphics or company names.

What will be the next step after having uploaded my abstract and brief summary?
You will get an email notification for your successful upload.

I have not received the confirmation mail. What might be the reason?
Sometimes it can take a while before emails are sent. If you have not received an email within an hour, please check:

  • on the Online Submission Platform if your email address has been entered correctly
  • in  your spam folder of your email account
  • all messages from the the Online Submission Platform are logged: left menu Your Account » Personal Data »Emails.

How do I know if my abstract has been accepted?
After the Call for Papers deadline (7 February 2021), the reviewers of the International Advisory Committee will carefully read all submitted abstracts and will then send you an acceptance or rejection no later than 16 February 2021 (SENT).


Submission of Full Papers

Do you provide templates for the full papers?
Yes, templates are provided on our Online Submission & Registration Platform as .docx and LaTeX-templates. You find them after having logged in into Your Account » Submissions » Submission guidelines & Templates .

What is the paper format of the full paper?
The format of the full paper is A4.

My abstract has been accepted for oral presentation. How do I proceed?
Congratulations! You have now time to upload your full paper together with the copyright form to the Online Submission & Registration Platform until 22 April 2021. You will also have to prepare a powerpoint presentation that has to be uploaded by 12 May 2021 to the Online Submission & Registration Platform. If you cannot keep the presentation upload deadline, please proceed as follows:
– Virtual Workshop: You can update your presentation until the actual time of presentation. Remember to upload it to the Online Submission & Registration Platform.


Photos & Videos

Is it allowed to take photos during the workshop and the sessions?
During the sessions it is prohibited to take photos but you are allowed to do so outside the session rooms.

Is it allowed to record or videotape during the presentations?
No. It is strictly prohibited to totally or partly record any presentation held during the workshop.

Will photos or videos be taken by the organizer?
Yes. During the whole workshop our staff will take videos and photos. For videos of our other previous workshops visit our Youtube Channel.


Abstracts, Papers & Presentations

Will the abstracts be available for the participants?
Yes. All abstracts will be available on our website before the start of the workshop.

Will the papers be available for the participants?
Yes. The papers are made available for download as Workshop proceedings from our corporate cloud as protected PDF-files. If you are interested in the papers and presentations of last year’s workshops in Tenerife or Crete, please visit the download sections of these workshops:

Can I choose between printed proceedings and the download of digital proceedings?
No. The proceedings are exclusively available as PDF-files.

How do I receive the proceedings for download?
The download link will be sent out per email to all participants in the morning of the first workshop day.

Will the presentations be available after the workshop?
Yes. Some presentations can be found in the download section of the workshop website, most of them will be made available for download as PDF-files from the company’s corporate cloud as long as the respective authors agree. This applies to workshop participants only.



What opportunities do you offer for networking?
– Virtual Workshop: After-Work discussion & networking spaces will be offered.


Session Chair

I would like to chair one of the sessions in my field of experiences. How can I apply?
Please send an email directly to Energynautics‘ staff member Uta Betancourt (u.betancourt[at]energynautics.com), telling her title and number of the session you are interested in. The deadline will be announced at a later date .

I am session chair during the workshop. Are there any guidelines that help me preparing for this task?
Yes. Guidelines are sent to you by email.


LinkedIn, Xing & Twitter

Is there a LinkedIn Group representing the workshop?
Yes. Please register for the group here.

Is the workshop available as a Xing Group?
No. But we regularly submit posts in different other groups with regards to renewable energy.

Do you twitter?
Yes. To follow us on Twitter click here.


Further questions

If you have a question that is not answered in the FAQ section above, please contact us at info[at]hybridpowersystems.org. We will endeavor to help you with your request as soon as possible.